Draft: This text has not been legally reviewed yet. Passages marked in yellow will be completed before launch. Only the German version is legally binding.
Terms and conditions
§ 1 Scope
These terms apply to contracts on the use of SnapShare between [PLACEHOLDER: provider (name and address as in the imprint)] and its customers.
§ 2 Services
SnapShare provides a private online gallery per booked event, into which guests upload photos and videos. The scope of features depends on the booked plan (see pricing).
§ 3 Conclusion of contract
[PLACEHOLDER: Process of concluding the contract (setting up the account, invoice, activation once payment is received)]
§ 4 Prices and payment
The price stated at the time of order applies as a one-time payment per event. Under § 19 UStG (German VAT Act), no VAT is charged. Payment term: [PLACEHOLDER: Payment term]
§ 5 Term, retention and deletion
An event's media is stored for 12 months on the Standard plan and 24 months on the Pro plan from activation. An extension of 12 months at a time can be booked. The customer receives reminders by email before expiry. After expiry and a 14-day grace period, all of the event's media is deleted. The customer is responsible for their own backup copies (e.g. via ZIP download).
§ 6 Availability
We aim for uninterrupted operation, but no particular availability is guaranteed. We announce maintenance work where possible. [PLACEHOLDER: Have the availability wording reviewed]
§ 7 Customer obligations
The customer ensures that they and their guests hold the necessary rights to the uploaded content and that the rights of people shown are respected. Unlawful content is prohibited; we may remove such content and suspend the event.
§ 8 Liability
[PLACEHOLDER: Liability clause]
§ 9 Right of withdrawal
[PLACEHOLDER: Withdrawal notice for digital services including a model withdrawal form and note on early expiry of the right]
§ 10 Final provisions
[PLACEHOLDER: Applicable law, place of jurisdiction, severability clause]
Version: [PLACEHOLDER: Date of this version]
Checklist before publication (removed after review)
- ☐ Business registration; German small business rule (§ 19 UStG): invoices without VAT with a note, watch the turnover limit
- ☐ Imprint (§ 5 DDG) complete: name, postal address, email
- ☐ Privacy policy: servers in Germany, self-hosted, later Hetzner as processor, email delivery via iCloud (Apple)
- ☐ Terms: service description, retention periods, deletion concept, availability without guarantee, liability, withdrawal for digital content
- ☐ Data processing agreement (Art. 28 GDPR) template for business, agency and photographer customers
- ☐ Record of processing activities and technical and organisational measures
- ☐ Upload notice (image rights, people shown) and removal request channel: customer decides, operator may intervene
- ☐ Cookie notice: only strictly necessary cookies, mentioned in the privacy policy
- ☐ Invoices with sequential numbers, retained for 8 years
- ☐ No biometric processing (face search) without separate consent
- ☐ Confirm the contact address (currently admin@feldner.it)